Saturday, August 13, 2011

August 2011 Newsletter

WE HAVE NOW HEARD FROM 45 RESIDENTS REQUESTING THEIR NEWSLETTERS BE SENT BY EMAIL. HELP YOUR HOA BOARD BY CONTINUING TO ASK YOUR FRIENDS TO EMAIL US SO THAT WE HAVE THEIR EMAIL ADDRESSES FOR NEXT MONTH!! THANK YOU!!
If you are aware of any 0f your neighbors who do not have email, please contact the HOA secretary for them,

SCHOOL IS BACK IN SESSION!
TO ALL OUR RESIDENTS – STOP AT THE STOP SIGNS!

This heat is definitely something else! Hope you are all managing to keep cool!

It seems that the lawns are getting enough water to keep them from burning so far. We can be thankful for that! And we can hope that the heavy, heavy winds don’t blow through here with the rain and tear everything up!

The Board of the HOA would like to ask the residents living on cul-de-sacs to take some time to spray or pull the weeds that are growing in the middle area of the cul-de-sacs.

This Board had its first meeting in one of the members’ homes on July 18th. We had a good turn out and went over the last six months business.

AUGUST – YARD OF THE MONTH IS
3333 VICTORIA COURT!

Young Moms! Are you interested in taking part in some Pre-School Play Groups in the neighborhood? Contact katielclemmons@gmail.com for more information.

TO OUR SENIORS: if you are alone, please contact the Secretary at 368-4549 and let the Board know if you are in need of help.

MAILBOX NEED REPAIRS??? Email secretarypoplarhill@yahoo.com for information re obtaining replacement parts.

PETS
Hello! I am a resident of Poplar Hill, and also a volunteer for Animal Control, and the Humane Society. I have noticed more and more missing pet signs posted at the front entrance of the neighborhood. I was wondering if there would be room to place a few lines in future newsletters telling residents that have missing pets to contact Animal Control to see if the animal was picked up. Animal Control will hold a stray for 3-4 days to see if the owner claims the animal. If it is not claimed, it is put up for adoption. If it is not adopted within 2 weeks +- they will put the animal to sleep. Unfortunately, the shelter has a very high euthanasia rate. If the owner of the missing animal would call Animal Control and give your contact information and a description of the animal they will put it on file and keep it for approx 3 months. They will call if they have anything come in the shelter that resembles the animal. I've had to do this before and it worked for us! I thought I saw a sign for a missing beagle this morning, and they do have a stray beagle at the shelter that is up for adoption.

Animal Control's phone number is 648-5750
If residents "like" Montgomery County Friends of the Shelter on Facebook they will be able to see all the animals in the shelter. Friends of the Shelter is a volunteer group that helps move animals out of the shelter and they update pictures of shelter dogs and cats a few times a week.

SUPPORT OUR NEIGHBORS!

Saturday, July 9, 2011

July 2011 Newsletter

HOA MEETING
MONDAY, JULY 18TH – 7:00 P.M
LOCATION: 3345 POPLAR HILL

Something New! OUR 1ST ELECTRONIC NEWSLETTER!!!!

WE HAVE ONLY HEARD FROM 15 RESIDENTS REQUESTING TO RECEIVE THEIR NEWSLETTERS BY EMAIL. HELP YOUR HOA BOARD BY ASKING YOUR FRIENDS TO EMAIL US SO THAT WE HAVE THEIR EMAIL ADDRESSES FOR NEXT MONTH!!
THANK YOU!!

In order to facilitate this, please send an email to secretarypoplarhill@yahoo.com and you will be put on the Newsletter list. If you are aware of anyone who does not have email, please contact the HOA secretary for them,

VANDALISM – IT’S SUMMERTIME!
Four (4) incidents recently:
• Two (2) neighbors’ cars were spray painted in their driveways
• One (1) neighbor’s car roof was covered with slices of bologna and left to rot on the car. Thankfully, a neighbor noticed the problem and contacted the neighbor.
• My husband and I just wanted to make you aware that we had to call the Sheriff's office 911 early this morning around 1:30 a.m. due to someone opening up our fence gate and walking around the back of our house and turning on our water spout which is located under our master bedroom window.  I was awoken when they opened the fence gate and then heard the running footsteps and then the water came on.  I proceeded to turn on the back deck light and I think that scared them away but they left the water running.  The sheriff's deputy came and made a report for the incident and walked the front and back yard.  We believe it was probably some teens from the neighborhood as no car was heard or seen and we have seen teens coming out from the woods behind our home and walking between our fence and the back neighbors fence but by the time we get outside they are gone.  We thought you might like to know if the board keeps records of incidents in the neighborhood. 

DON’T FORGET TO PICK UP YOUR FIREWORKS DEBRIS!

Young Moms! Are you interested in taking part in some Summer Play Groups in the part in some Summer Play Groups in the neighborhood? Contact katielclemmons@gmail.com for more information.

TO OUR SENIORS: if you are alone, please contact the Secretary at 368-4549 and let the Board know if you are in need of help.

MAILBOX NEED REPAIRS??? Email secretarypoplarhill@yahoo.com for information re obtaining replacement parts.
GIRLS’ NITE OUT! - JULY 12TH

On Tuesday, July 12th, 2011, we will have our monthly Girls’ Night Out. All ladies in the neighborhood are invited to get together. We are meeting at Red Lobster (on Wilma Rudolph) at 6:00 PM. RSVP to Bonnie at 368-4549 if you can make it.
BUNCO

Would you like to HOST a BUNCO evening?

All you need to do is open your home for an evening from 6:30-9:00 on a Friday night once a year and provide soft drinks, ice tea,, etc.

All players will bring snacks to share and there is always plenty!

If you need card tables and chairs, regular players are glad to bring them along. Please contact secretarypoplarhill@yahoo.com to sign up!

PETS

Hello! I am a resident of Poplar Hill, and also a volunteer for Animal Control, and the Humane Society.  I have noticed more and more missing pet signs posted at the front entrance of the neighborhood.  I was wondering if there would be room to place a few lines in future newsletters telling residents that have missing pets to contact Animal Control to see if the animal was picked up.  Animal Control will hold a stray for 3-4 days to see if the owner claims the animal.  If it is not claimed, it is put up for adoption.  If it is not adopted within 2 weeks +- they will put the animal to sleep.  Unfortunately, the shelter has a very high euthanasia rate.  If the owner of the missing animal would call Animal Control and give your contact information and a description of the animal they will put it on file and keep it for approx 3 months.  They will call if they have anything come in the shelter that resembles the animal.  I've had to do this before and it worked for us!  I thought I saw a sign for a missing beagle this morning, and they do have a stray beagle at the shelter that is up for adoption. 
 
Animal Control's phone number is 648-5750
If residents "like" Montgomery County Friends of the Shelter on Facebook they will be able to see all the animals in the shelter.  Friends of the Shelter is a volunteer group that helps move animals out of the shelter and they update pictures of shelter dogs and cats a few times a week.
 
SUPPORT OUR NEIGHBORS!

Monday, August 16, 2010

Hail Damage?



Most of you have probably noticed all the new roofs going up in our neighborhood. I saw a few spots on our roof so I called a roofing company for a free estimate. Another company also came by and took some pictures of the damage. I then called my insurance company to submit a homeowners claim. I stated that I had possible hail and wind damage to my roof during a storm on May 14th, 2010. Usually, you have one year to submit a damage claim. They sent out an insurance adjuster and he just left a check that will completely cover a new roof with the nice 3-D architectural shingles. My roof was getting a little old, so I was very happy to get a nice, new roof. You might be interested in looking into this too.

Thursday, August 5, 2010

Quarterly HOA Meeting 07/17/2010

POPLAR HILL HOMEOWNERS ASSOCIATION
Quarterly Meeting Minutes: July 17, 2010
9:30 AM, Clarksville-Montgomery County Library

Board Members:
Present: Frank Lombardo, Don McLaren, Stacy Lombardo, Bonnie McLaren
Quorum present? Yes

Others Present: Signed-in members of Poplar Hill Homeowners Assn.
Dottie Buchholz, Bill Baggett,Carmen Cherry, Phyllis Fox
Ralph Marciano, Lucinda Osborn, Vera Marciano, William Osborn
Barry Drane, Adam Brown

Proceedings:
• Meeting called to order at 9:30 a.m. by President, Frank Lombardo

• President welcomed Members and introduced the Board.

• Secretary read Minutes of April 17, 2010 Quarterly Meeting. Minutes were accepted as read.
• Treasurer gave a year-to-date report of expenses.
••President then called the meeting to order and explained the Rules of Order and Voting.
Old Business:
Vice-President informed Members that Robertson Construction Company has completed the repair of the drainage issue at the front entrance of subdivision. Vice-President also read a letter from Bryce Powers stating that work was completed properly.
Vice-President then informed Members of the locations of other drainage problems in the subdivision. Robertson Construction Company has been asked for a bid on these areas.
••President then asked if there was any other Old Business to be discussed.
There was discussion relating to the cul-de-sac circles. Burkhart Landscaping will be contacted to make sure that weeds are being treated.
Announcements:


HOA Dues for 2011 will be due December 1, 2010
Next Quarterly Meeting will be held on July 17, 2010 at 9:30 a.m. at the Library.
••President asked if there was any New Business relating to the whole neighborhood (not to individual problems).
The following matters were discussed:
Soliciting prohibited in the subdivision, including roofing signs.
Pets running loose in the subdivision.
Neighborhood Watch establishment. Volunteers needed.
Members ignoring Stop signs at intersections and driving too fast in the subdivision.
Outbound mail being stolen from mailboxes.
Newsletters blowing out of newspaper boxes---folding in half was suggested.
Removal of tree at the end of the sidewalk nearest East Montgomery School.
Appreciation: Was expressed regarding the Decorating Committee and the Board.
• President discussed the following with the Members present:
“THE BOARD AND MANY MEMBERS ARE VERY AWARE OF MANY VIOLATIONS OF THE DEED OF RESTRICTIONS WHICH EACH HOMEOWNER RECEIVED AT THE CLOSING WHEN PURCHASING PROPERTY IN POPLAR HILL. IF YOU DO NOT HAVE A COPY, WE HAVE SOME COPIES HERE TODAY.
IN THE EVENT YOU ARE AWARE OF A VIOLATION, YOU MUST APPROACH THE MEMBER YOURSELF AND ASK HIM TO CORRECT THE VIOLATION.
THE BOARD OF THE HOMEOWNERS’ ASSOCIATION IS NOT RESPONSIBLE FOR ENFORCING THE DEED OF RESTRICTIONS.
IN THE EVENT THAT THE MEMBER IN VIOLATION DOES NOT CORRECT THE VIOLATION, IT IS YOUR RESPONSIBILITY TO TAKE LEGAL ACTION IN ORDER TO REMEDY THE SITUATION.”

• President asked if there was any additional new business. There was not.
• Meeting adjourned at 11:30 a.m..
• Minutes submitted by Secretary, Bonnie McLaren.

Wednesday, August 4, 2010

Quarterly HOA Meeting 04/17/2010

POPLAR HILL HOMEOWNERS ASSOCIATION
Quarterly Meeting Minutes: April 17, 2010
9:30 AM, Clarksville-Montgomery County Library

Board Members:
Present: Frank Lombardo, Don McLaren, Stacy Lombardo, Bonnie McLaren
Quorum present? Yes

Others Present: Signed-in members of Poplar Hill Homeowners Assn.
Paul Nelson
Joseph Fox
Tiffany Krebs-Nelson

Proceedings:
· Meeting called to order at 9:40 a.m. by President, Frank Lombardo

· President welcomed Members and introduced the Board.

· Secretary read Minutes of January 11, 2010 Annual Meeting. Minutes were accepted as read.
· Treasurer gave a year-to-date report of expenses.
··President then called the meeting to order.
··President explained the Rules of Order for this meeting.
Old Business:
Vice-President discussed with the Members the contractors that had been contacted and asked for bids on the drainage problem at the entrance of the subdivision.
Robertson Construction Company has been retained to repair drainage issue at the front entrance of subdivision. Work is scheduled to begin in May 2010.
··President informed Members that he had contacted Mike Frost of Montgomery County Highway and Streets Department to find out if there are any Stimulus Funds to help us defray this cost. To date, he has not heard back from Mr. Frost.
Announcements:


Next Quarterly Meeting will be held on July 17, 2010 at 9:30 a.m. at the Library.
··President asked if there was any New Business relating to the whole neighborhood (not to individual problems). There were none.
Neighborhood Yard Sale will be held on Saturday May 15th. There will be a preview for Members only on Friday evening, May 14th.
NEW: Yard of the Month judging will be done during the last week of each month beginning April 26, 2010.
If you are selling your home or know of a neighbor who is selling their home, please contact the Treasurer so that she may keep the HOA record up-to-date.
Please note that the 2 Dues payments in one (1) year are necessary to be in compliance with the By-Laws of the HOA.
· President discussed the following with the Members present:
“THE BOARD AND MANY MEMBERS ARE VERY AWARE OF MANY VIOLATIONS OF THE DEED OF RESTRICTIONS WHICH EACH HOMEOWNER RECEIVED AT THE CLOSING WHEN PURCHASING PROPERTY IN POPLAR HILL. IF YOU DO NOT HAVE A COPY, WE HAVE SOME COPIES HERE TODAY.
IN THE EVENT YOU ARE AWARE OF A VIOLATION, YOU MUST APPROACH THE MEMBER YOURSELF AND ASK HIM TO CORRECT THE VIOLATION.
THE BOARD OF THE HOMEOWNERS’ ASSOCIATION IS NOT RESPONSIBLE FOR ENFORCING THE DEED OF RESTRICTIONS.
IN THE EVENT THAT THE MEMBER IN VIOLATION DOES NOT CORRECT THE VIOLATION, IT IS YOUR RESPONSIBILITY TO TAKE LEGAL ACTION IN ORDER TO REMEDY THE SITUATION.”

· President asked if there was any additional new business. There was not.
· Meeting adjourned at 10:00 a.m..
· Minutes submitted by Secretary, Bonnie McLaren.

Monday, June 28, 2010

Drainage Fix-Shady Side

The Poplar Hill HOA voted at the annual HOA meeting to raise the current yearly dues to $100 to offset the cost of fixing several drainage issues within our subdivision. The worse area was the drainage area leaving Poplar Hill as it entered into McAdoo Creek on Shady Side.
We requested bids from from several contractors who specialize in this type of construction. We selected Robertson's Construction to do the job. We selected Robertson's because of price, rating with the BBB and he could get the project done in the shortest amount of time.
This is what the culvert and drain pipe looked like after they were removed, as seen in these photos, they were in bad shape and needed to be replaced.
Heavy equipment brought in by our contractor, Robertson's Construction. Again, you can see here that the culvert and drain pipe had some structural failures.
The old drain pipe as seen after the culvert was removed.
Old drain pipe still in place, after the culvert and rip rap was removed.
End view of old pipe.
Old culvert after it was removed.
The new pipe awaiting installation.
Reconstruction on top of the berm facing Shady Side.
The berm from the creek side looking up to the top of the berm toward Shady Side.
New culvert, drain pipe and rip rap installed feeding McAdoo Creek.
Another view of the new drain.
The complete project.

Sunday, May 16, 2010

Termites ...

I wanted to write to give you a head's up - we had our house inspected this week for the sale and it turns out we have an active, albeit very recent termite infestation. Apparently the inspector mentioned that several homes in the Poplar Hill subdivision have seen recent infestations in the past several months. I know we never thought to look for termites when we were there, not sure if it was just naiveté on our part, but thought I would let the leadership know in case you can put it in the neighborhood newsletter to let other people know to be aware. We didn't have a termite bond so we are paying $600 to get it treated and luckily since it was so new there are no repairs needed. 

In any case, I thought I would let you know in case it would be helpful information to others!

Poplar Hill Resident