Hail Damage?

Most of you have probably noticed all the new roofs going up in our neighborhood. I saw a few spots on our roof so I called a roofing company for a free estimate. Another company also came by and took some pictures of the damage. I then called my insurance company to submit a homeowners claim. I stated that I had possible hail and wind damage to my roof during a storm on May 14th, 2010. Usually, you have one year to submit a damage claim. They sent out an insurance adjuster and he just left a check that will completely cover a new roof with the nice 3-D architectural shingles. My roof was getting a little old, so I was very happy to get a nice, new roof. You might be interested in looking into this too.

Quarterly HOA Meeting 07/17/2010

POPLAR HILL HOMEOWNERS ASSOCIATION
Quarterly Meeting Minutes: July 17, 2010
9:30 AM, Clarksville-Montgomery County Library

Board Members:
Present: Frank Lombardo, Don McLaren, Stacy Lombardo, Bonnie McLaren
Quorum present? Yes

Others Present: Signed-in members of Poplar Hill Homeowners Assn.
Dottie Buchholz, Bill Baggett,Carmen Cherry, Phyllis Fox
Ralph Marciano, Lucinda Osborn, Vera Marciano, William Osborn
Barry Drane, Adam Brown

Proceedings:
• Meeting called to order at 9:30 a.m. by President, Frank Lombardo

• President welcomed Members and introduced the Board.

• Secretary read Minutes of April 17, 2010 Quarterly Meeting. Minutes were accepted as read.
• Treasurer gave a year-to-date report of expenses.
••President then called the meeting to order and explained the Rules of Order and Voting.
Old Business:
Vice-President informed Members that Robertson Construction Company has completed the repair of the drainage issue at the front entrance of subdivision. Vice-President also read a letter from Bryce Powers stating that work was completed properly.
Vice-President then informed Members of the locations of other drainage problems in the subdivision. Robertson Construction Company has been asked for a bid on these areas.
••President then asked if there was any other Old Business to be discussed.
There was discussion relating to the cul-de-sac circles. Burkhart Landscaping will be contacted to make sure that weeds are being treated.
Announcements:


HOA Dues for 2011 will be due December 1, 2010
Next Quarterly Meeting will be held on July 17, 2010 at 9:30 a.m. at the Library.
••President asked if there was any New Business relating to the whole neighborhood (not to individual problems).
The following matters were discussed:
Soliciting prohibited in the subdivision, including roofing signs.
Pets running loose in the subdivision.
Neighborhood Watch establishment. Volunteers needed.
Members ignoring Stop signs at intersections and driving too fast in the subdivision.
Outbound mail being stolen from mailboxes.
Newsletters blowing out of newspaper boxes---folding in half was suggested.
Removal of tree at the end of the sidewalk nearest East Montgomery School.
Appreciation: Was expressed regarding the Decorating Committee and the Board.
• President discussed the following with the Members present:
“THE BOARD AND MANY MEMBERS ARE VERY AWARE OF MANY VIOLATIONS OF THE DEED OF RESTRICTIONS WHICH EACH HOMEOWNER RECEIVED AT THE CLOSING WHEN PURCHASING PROPERTY IN POPLAR HILL. IF YOU DO NOT HAVE A COPY, WE HAVE SOME COPIES HERE TODAY.
IN THE EVENT YOU ARE AWARE OF A VIOLATION, YOU MUST APPROACH THE MEMBER YOURSELF AND ASK HIM TO CORRECT THE VIOLATION.
THE BOARD OF THE HOMEOWNERS’ ASSOCIATION IS NOT RESPONSIBLE FOR ENFORCING THE DEED OF RESTRICTIONS.
IN THE EVENT THAT THE MEMBER IN VIOLATION DOES NOT CORRECT THE VIOLATION, IT IS YOUR RESPONSIBILITY TO TAKE LEGAL ACTION IN ORDER TO REMEDY THE SITUATION.”

• President asked if there was any additional new business. There was not.
• Meeting adjourned at 11:30 a.m..
• Minutes submitted by Secretary, Bonnie McLaren.

Quarterly HOA Meeting 04/17/2010

POPLAR HILL HOMEOWNERS ASSOCIATION
Quarterly Meeting Minutes: April 17, 2010
9:30 AM, Clarksville-Montgomery County Library

Board Members:
Present: Frank Lombardo, Don McLaren, Stacy Lombardo, Bonnie McLaren
Quorum present? Yes

Others Present: Signed-in members of Poplar Hill Homeowners Assn.
Paul Nelson
Joseph Fox
Tiffany Krebs-Nelson

Proceedings:
· Meeting called to order at 9:40 a.m. by President, Frank Lombardo

· President welcomed Members and introduced the Board.

· Secretary read Minutes of January 11, 2010 Annual Meeting. Minutes were accepted as read.
· Treasurer gave a year-to-date report of expenses.
··President then called the meeting to order.
··President explained the Rules of Order for this meeting.
Old Business:
Vice-President discussed with the Members the contractors that had been contacted and asked for bids on the drainage problem at the entrance of the subdivision.
Robertson Construction Company has been retained to repair drainage issue at the front entrance of subdivision. Work is scheduled to begin in May 2010.
··President informed Members that he had contacted Mike Frost of Montgomery County Highway and Streets Department to find out if there are any Stimulus Funds to help us defray this cost. To date, he has not heard back from Mr. Frost.
Announcements:


Next Quarterly Meeting will be held on July 17, 2010 at 9:30 a.m. at the Library.
··President asked if there was any New Business relating to the whole neighborhood (not to individual problems). There were none.
Neighborhood Yard Sale will be held on Saturday May 15th. There will be a preview for Members only on Friday evening, May 14th.
NEW: Yard of the Month judging will be done during the last week of each month beginning April 26, 2010.
If you are selling your home or know of a neighbor who is selling their home, please contact the Treasurer so that she may keep the HOA record up-to-date.
Please note that the 2 Dues payments in one (1) year are necessary to be in compliance with the By-Laws of the HOA.
· President discussed the following with the Members present:
“THE BOARD AND MANY MEMBERS ARE VERY AWARE OF MANY VIOLATIONS OF THE DEED OF RESTRICTIONS WHICH EACH HOMEOWNER RECEIVED AT THE CLOSING WHEN PURCHASING PROPERTY IN POPLAR HILL. IF YOU DO NOT HAVE A COPY, WE HAVE SOME COPIES HERE TODAY.
IN THE EVENT YOU ARE AWARE OF A VIOLATION, YOU MUST APPROACH THE MEMBER YOURSELF AND ASK HIM TO CORRECT THE VIOLATION.
THE BOARD OF THE HOMEOWNERS’ ASSOCIATION IS NOT RESPONSIBLE FOR ENFORCING THE DEED OF RESTRICTIONS.
IN THE EVENT THAT THE MEMBER IN VIOLATION DOES NOT CORRECT THE VIOLATION, IT IS YOUR RESPONSIBILITY TO TAKE LEGAL ACTION IN ORDER TO REMEDY THE SITUATION.”

· President asked if there was any additional new business. There was not.
· Meeting adjourned at 10:00 a.m..
· Minutes submitted by Secretary, Bonnie McLaren.